Manager, Office Administration and Business Advisory Services, Shanghai

The US-China Business Council (USCBC) is a private, non-profit organization of more than 240 American companies that do business with China. Founded in 1973 following the first formal exchanges between the United States and China by a group of interested companies, USCBC’s mission is to expand the US-China commercial relationship to the benefit of its membership, and more broadly, the US economy. Through close collaboration between offices in Washington, DC, Beijing, and Shanghai, USCBC provides extensive China-focused information, advisory, and advocacy services, along with events, to its multinational member companies.

USCBC’s Shanghai office seeks to hire a Manager of Office Administration and Business Advisory Services, reporting to the Shanghai Chief Representative.

Primary Responsibilities

  • Manage USCBC events in Shanghai, including venue confirmation, speaker outreach, attendee management, and event execution;
  • Manage various administrative licensing and legal requirements including foreign NGO filings, expatriate visa application and renewal;   
  • Assist in major USCBC activities, including the annual China Operations conference, business delegations to conferences, events with visiting high-level Chinese or US government officials, as well as provincial delegation trips.
  • Coordinate with Fesco on office accounting, financial reporting, and submission of monthly receipts;
  • Manage key external vendors, liaise with building facilities, and purchase office supplies;
  • Assist in research and analysis of China-related commercial policy, including responses to individual member company requests for information on business and trade topics, and contributions to publications, such as China Market Intelligence;
  • Proactively build and maintain contacts within USCBC member companies;
  • Represent USCBC at conferences and external events, as necessary;
  • Proactively assist with new member recruitment and retention;
  • Coordinate intern hiring, scheduling, and daily assignments;
  • Other responsibilities as assigned by the Shanghai Chief Representative;

Required Qualifications

  • Ability to take initiative, operate independently, and handle multiple tasks under tight deadlines;
  • High degree of personal responsibility and integrity; dedication to quality, attention to details;
  • Bachelor’s degree in English, economics, policy, finance, law, international relations, or business-related field, an advanced degree is advantageous;
  • Native Chinese speaker with excellent fluency in oral and written English;
  • Familiarity with China business accounting and licensing procedures
  • Familiarity with PRC government structure and policy making, and an understanding of and ability to communicate the basic dynamics of the US-China trade relationship
  • Strong research, analytical, and communication skills
  • Cooperative attitude, sense of humor, and ability to thrive in small but congenial intercultural team environment;
  • Candidates with two years of work experience will be more competitive.

Start Date: Mid July

Application Deadline: Sunday, June 20

Submission Guidelines

To apply, please submit the following materials to Melinda Xu ([email protected])

  • An English resume and cover letter explaining your interest and qualifications for the position;
  • An English writing sample of no more than 3 pages;
  • Contact information for 3 professional references;

Salary will be competitive for non-profit organizations and commensurate with experience.  For background on USCBC, see www.uschina.org.

No telephone calls please